Ida Grove Email Migration

The Tentative Process

September 8
Approval for Migration
City council approves migration to Microsoft 365 platform for email, calendaring and collaborative services.
September 15-25
Email Account Info Gathering
All email account holders need to fill out a form to gather information required to create new accounts on the Microsoft 365 system.
September 26 - 30
Email Account Creation on MS 365
Accounts will be created and data migrated for those that completely fill-out the account form. Any accounts that are not filled out will not be created, nor will their data be transferred. Account data migration can only happen once, so any late forms will only be able to have an account created, but no data transferred.
September 26 - 30
Migration Schedule to 365 Finalized
In order to ensure minimal service interruption, the transfer from the existing platform to the new one needs to be done with a specific process. At this point, the existing email system stoppage and transfer to the new system needs to be locked in.
October 1 5:00pm
Email Halt for Migration
Email accounts on old system will be taken offline and users will not be able to check, nor send messages during this window. This will enable migration of account data t be transferred to 365 Platform.
October 2 - 3
Email Migration
Email accounts will not be available. Users will not be able to check, nor send messages during this window. This will enable migration of account data t be transferred to 365 Platform.
October 4 7:00am
Begin Email Service on 365 Platform
Accounts will be ready to use on new MS365 platform. Users will be given both instructions and option to have their devices migrated to new settings during a 1-day window.